Overview of Token Fee Management

Overview of Token Fee Management

Overview

Collexo provides you with the ability to collect Token Fees or the 1st Installment Fee, in addition to standard application or registration fees. This feature allows applicants to confirm their enrollment by making an initial payment through the applicant dashboard.

NotesNote: To enable this feature for your institution, contact ticket@nopaperforms.com.

Core Functionalities

How Token Fee Management Works

  1. Applicant Dashboard View

    • Once shortlisted, applicants will see an Offer Letter (if enabled) along with a Pay Token Fee option.

  1. Payment Checkout

    • Clicking on Pay Token Fee redirects applicants to the payment checkout page to review and proceed with payment.

  1. Payment Response Page

    • After clicking Make Payment, applicants are directed to the payment gateway.

    • Upon successful transaction, they are redirected to a confirmation page.

    • Applicants receive an Acknowledgment Receipt, Email Notification, and SMS Confirmation.

  1. Alternative Payment Methods

    • You can enable payments through Cash at College Counter or POS System.

  2. Receipt & Notifications

    • Applicants will receive:

      • Acknowledgment Receipt

[[College_Logo]]

Application Number: {application_no}

To: {first_name} {middle_name} {last_name}


Thank you for making payment of Rs 20000 towards your 1st installment payment for Admission in B.Tech Computer Science offered by XYZ Institute.

Date of Receipt:

[[Receipt_Date]]

Payment Type:

[[Payment_Type]]

Online Transaction Mode:

[[Mode_of_Payment]]

Transaction ID:

[[Transaction_ID]]





I accept that the fee paid is non-refundable.

This is a system generated receipt and does not require the signature.


  • Email Confirmation

{{clg.Logo|College Logo}}

Dear {{ud.name|Registered Name}},

Your Token amount for the application no. {{fd.application_no|Application Number}} has been received. You can print acknowledgement and Application through student's dashboard.

Application No. : {{fd.application_no|Application Number}}
Transaction ID : {{ap.transaction_id|Transaction ID}}


For any query click on the below link
{{clg.auto_login_link|Direct Login Link}}

Best Wishes,

Team Admissions,

{{clg.Name|College Name}}


  • SMS Notification

Your Token Amount for App. No. {{fd.application_no|Application Number}} is successfully submitted. Quote this for any future communication with regards to admissions.

NotesNote : Write to ticket@nopaperforms.com for customization/access to these acknowledgment, email and SMS content.

Admin View

Administrators can track Token Fee payments through the Purchase Summary:

  1. Navigate to Payment Manager -> Purchase Summary.

  2. Filter by the required form to view Token Fee payment details.

  3. Monitor and manage all payments in one place.

Benefits of Token Fee Management

  • Seamless Enrollment Confirmation: Ensures applicants can confirm their admission by making the first installment payment.

  • Centralized Tracking: Admins can manage and track all Token Fee payments from one interface.

  • Automated Receipts & Notifications: Reduces manual efforts by automatically generating receipts and sending notifications.

Conclusion

The Token Fee Management feature in Collexo simplifies the initial installment payment process, enhances applicant experience, and centralizes fee tracking for you.


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