All about Purchase Summary
Overview
The Purchase Summary in Meritto provides a centralized view of all fee payments, including application fees, token fees, and other payments. This feature allows you to track payment statuses, filter records based on various parameters, and download transaction data or receipts as needed.
Core Functionalities
How to Access the Purchase Summary
Navigate to Payment Manager > Purchase Summary.
The Purchase Summary page will open, allowing you to filter and search for payment details.
Available Filters
You can refine your search using the following filters:
Institute Name & Form: Select the institute and specific form.
Fee Type: Choose from Application Fee, Token Fee, First Installment Fee, etc.
Payment Status: Filter payments by Payment Pending or Payment Approved.
Start Date: Filter transactions by their initiation date.
Approved Date: Filter by the date the payment was marked as approved.
Payment ID: Enter the last four digits of the Order ID.
Transaction ID: Search using the applicant’s transaction ID.
Payment Method: Filter by Online or Offline payments.
Coupon Code: Search using discount coupon codes applied by applicants.
Agent Name: If a discount coupon was linked to an agent, you can search by that name.
Downloading Payment Data & Receipts
To download the full list after applying filters, click Action > Download Fees Data on the top right corner to export the data in Excel format.
To download a payment receipt for a specific transaction, click on the Action button next to the record and select Download Payment Receipt.
Understanding the Data Fields
Each payment record contains the following details:
Form Name: Name of the application form.
Products: Type of fee paid (Application Fee, Token Fee, Hostel Fee, etc.).
Registered Name: Applicant’s registered name.
Registered Email: Applicant’s email ID.
Registered Mobile: Applicant’s contact number.
Country & State: Location details of the applicant.
Payment Status: Indicates if the payment was Approved or Pending.
Start Date: Date when the transaction was initiated.
End Date: Date when the payment process was completed.
Approved Date: Date when the payment was approved.
Payment Method: Whether the payment was made Online or Offline.
Payment Amount: The fee amount paid by the applicant.
Transaction ID: Unique transaction reference ID.
Special Business Use Cases
Streamlined Fee Management: You can track, verify, and manage payments in real time.
Agent-Based Tracking: If discount coupons are associated with agents,you can monitor their impact.
Simplified Reconciliation: Use the Settlement Report in the Navigation Menu to reconcile payments with bank transactions.
Conclusion
The Purchase Summary feature in Meritto simplifies the management of student fee payments, providing a seamless way to track, filter, and download necessary financial data. For reconciliation, the Settlement Report offers a clear view of transactions credited to your bank account.
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